How to Export Google Calendar - The Complete Guide 2025

Introduction

Google Calendar remains one of the most widely used scheduling tools in 2025, since it's preinstalled on many devices, and you can access it from anywhere using your Google account. Whether you're switching to a new calendar app like Microsoft Outlook, backing up your data, or managing your schedule in Excel, knowing how to export your calendars is essential.

In this guide, we'll walk you through the latest, most reliable methods to export your Google Calendar. We've tested each approach so you can skip the trial and error and get straight to what works.

1. How to Export Google Calendar from an Android Device

Exporting your Google Calendar is easy; however, you can only export the calendar as an iCal file with Google itself. If you want to work with your calendar in spreadsheet apps like Microsoft Excel or Google Sheets, you'll need a workaround.

That's where Droid Transfer comes in. This popular Android file manager lets you export your Google Calendar to CSV or iCal formats directly from your Android device to your PC—for free.

1.1 Export to CSV

To manage your calendars in a spreadsheet manager, you'll need to export them in CSV (comma separated values) format.

Follow these steps to export your calendar as a CSV file using Droid Transfer:

1. Download Droid Transfer on your PC and the Transfer Companion app on your Android device.
2. Open Droid Transfer and connect your Android to your PC using USB or Wi-Fi.
3. Open the Calendars section to view the calendars from your Android device.
4. Select the calendar(s) you want to export.
5. Click “Save as CSV” to export your calendar data.

Once exported, you can easily open the CSV file in Microsoft Excel, Google Sheets, or any other spreadsheet software for further editing or analysis.

If you choose to copy as iCal (.ics) instead, you can then import that file into the calendar management app of your choice (skip forward to find out how to import Google Calendar to Outlook).

1.2 Export to Excel

If you try to open a Google Calendar iCal file in Excel, you'll get a mash of unusable code like this:

Not great, right? Instead, you'll need to import your calendar as CSV into Excel. This neatly organizes your events into rows and columns, making it easy to sort, filter, and analyze your schedule. Let's see how it's done...

Export Google Calendar to Excel

1. Export your Google Calendar as CSV using Droid Transfer.
2. Open Microsoft Excel on your computer and create a new workbook.
3. Go to the "Data" tab in the toolbar.
4. In the "Get & Transform Data" section, click "From Text/CSV".
5. Select your exported CSV file and click Open.
6. Adjust the settings if needed, then click Load to import your calendar into Excel.

By following these steps, you'll get a nicely formatted calendar like mine below. Much better!

1.3 Export to Google Sheets

Want to manage your Google Calendar in Google Sheets? It's easy — just export your calendar as a CSV file and import it into a spreadsheet. This method gives you a clean, editable view of your events, perfect for tracking, filtering, or sharing. Here's how it's done...

1. Export your Google Calendar as a CSV file using Droid Transfer.
2. Open Google Sheets on your computer and create a blank spreadsheet.
3. Go to File > Import.
4. Click the Upload tab, then drag and drop your CSV file into the Google Sheets window.
5. Click "Import data" to load your calendar into the spreadsheet.

2. How to Export Google Calendar as iCal Using a Web Browser

While CSV is great for spreadsheets, iCal (.ics) is the format used by most calendar apps — including Microsoft Outlook, Google Calendar and Apple Calendar.

You can export your calendars as iCal from an Android device with Droid Transfer. Or, if you don't have an Android device, you can access your Google Calendar from a computer to export them as iCal.

1. On your computer, open a web browser and go to Google Calendar.
2. Sign into your Google account if you're not already logged in.
3. Click the gear icon in the top-right corner of the screen and select Settings.
4. In the left-hand menu, click Import & Export.
5. Click Export. A zipped folder will be saved to your computer containing an iCal (.ics) file for each of your Google Calendars.

You can use iCal files to import your calendars into Microsoft Outlook and other calendar managers, or even into other Google Calendars!

To use these iCal files, you'll first need to extract them from the zipped folder. To do this, right-click the zipped folder and choose "Extract All...".

3. How to Export Google Calendar to PDF or Print It Out

If you simply need a hard copy of your calendar, you can't go wrong with a PDF export or physical printout. This is perfect for quickly sharing a static view of your calendar via email or at a meeting, or for offline access.

1. Open Google Calendar on your computer and sign in if you're not already logged in.
2. Click the gear icon in the top-right corner of the screen, then select Print from the menu.
3. In the Print Preview, customize your settings:
   • Choose your print range (i.e. what dates to include in your export/printout).
   • Select your preferred layout, font size, and color options.
4. Click Print.
5. In the Destination, choose whether to Save as PDF, or send to your connected printer for printing.
6. Click Save or Print, depending on the format chosen.

4. How to Import Google Calendar to Outlook

If you use Microsoft Outlook to manage your emails, contacts, and calendar, you might want to bring your Google Calendar into the same space. Fortunately, Outlook supports importing calendars in the iCal (.ics) format, making the process simple.

Before you begin, make sure you've already exported your Google Calendar as an iCal file using either Droid Transfer or the Google Calendar web app. You can then import the iCal into Outlook to add your Google Calendar...

1. Open Microsoft Outlook on your computer.
2. Click File > Open & Export > Import/Export.
   
3. Choose "Import an iCalendar (.ics) or vCalendar file (.vcs)" and click Next.
4. Find and select your exported iCal file, then click Open.
5. Choose to import your Google Calendar as a new calendar or to add its events to your existing Outlook calendar.
   

Once the import is complete, your calendar will show in your list of calendars in the Calendars section of Outlook!

5. How to Import into a Different Google Calendar

Need to merge calendars or transfer events between Google accounts? Whether you're switching accounts or consolidating schedules, Google Calendar makes it easy to import events into a different calendar.

Before you begin, make sure that you've already exported your Google Calendar as CSV or iCal.

1. Open Google Calendar on your computer.
2. Ensure that you're signed in to the Google account where you want to import the calendar.
3. Optional: If you don't want to merge your calendar events into an existing calendar, first create a new one. Click the "+" next to "Other calendars" > "Create new calendar". Enter the details and then click "Create calendar".
4. Click the gear icon in the top-right corner and select Settings.
5. In the left-hand menu, click Import & Export.
6. Under the Import section, click "Select file from your computer" and choose your exported iCal or CSV file.
   
7. Choose the destination calendar from the dropdown (or create a new one).
8. Click Import.

Your events will now appear in the selected calendar in your Google account.

Conclusion

And there you have it — the complete guide to exporting Google Calendar in 2025!

Whether you're backing up your schedule, switching accounts, analyzing events in a spreadsheet, or simply printing a physical copy, you now have all the tools and steps to manage your calendar your way.

Publisher:
Wide Angle Software

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